When you add a mileage claim, Mighty records that your company owes you money. No money moves until you pay yourself from the business bank account. This guide shows you how to see what you're owed, and how to tell Mighty what the payment was for.

This guide follows on from How to claim mileage for a business journey.

See what you're owed

Open Expenses > Mileage Claims. Total claim shows the mileage you've claimed this tax year.

For the full picture, open Expenses > Expense Claims. Unpaid expenses is the amount your company still owes you. It includes your mileage and anything else you've paid for personally. Total mileage claims shows how much of your claims this year is mileage.

Mileage and expenses are paid back together

Mighty keeps one running total for each person: everything the company owes them for mileage and for expenses they paid for themselves. In Mighty this total is called Reimbursed Expenses ("reimbursed" means paid back).

So you don't need to match a payment to each journey. You can pay yourself back for one trip, for a whole month, or for mileage and expenses in a single payment. Each payment takes that amount off what you're owed.

Charging a journey on to a customer

If a customer has agreed to pay for your travel, tick To be recharged to a client when you add the journey. Mighty then offers the journey to you when you next create an invoice for a customer, so you don't forget to bill it.

You still get paid back by your company in the same way. Recharging is about what your customer pays your company. Recharging expenses to clients explained covers it in full.

Common questions

Do I have to pay back the exact amount?

No. You can pay a round figure, or less than you're owed. Mighty takes each payment off your total, and Unpaid expenses shows what's left.

I paid myself before I added the journeys

That's fine. Approve the payment as Reimbursed Expenses, then add your journeys. Once they're in, the two balance out. Try to add journeys soon after you make them, so your figures stay right.

More than one person claims mileage

Pay each person separately, and choose the right name in Who was reimbursed? for each payment. Mighty keeps a separate total for each person. If only one person in your company can claim expenses, Mighty fills in their name for you.

Can I see all my mileage in a report?

Yes. Open Reports and choose Expense Report. It lists your mileage claims along with your other expenses.

The payment hasn't appeared in Mighty

Payments arrive from your bank feed, usually within a day. If you don't use a bank feed, upload your statement or add the payment yourself from the Bookkeeping screen.